How to govern Notion AI
Drafting, summarising and Q&A across your team's knowledge base and the confidential pages inside it.
Notion · Reviewed when the vendor ships a capability change or a customer declares the tool
How Notion AI is used
We see three common ways businesses use Notion AI, and we govern each one on its own terms. If your team uses it differently, that is fine: you describe the use in your own words and Certrak works out the governance from what it actually does.
General productivity assistance
Consequence to people: LowDrafting, summarising, brainstorming, internal Q&A - day-to-day help with internal work
Internal informationEvery output reviewedInternal use only
Document analysis and review
Consequence to people: LowReviewing contracts, reports, or technical documents
Internal informationEvery output reviewedInternal use only
Meeting notes and transcription
Consequence to people: MediumRecording, transcribing, and summarising meetings, calls, or voice memos
Personal informationEvery output reviewedInternal use only
Governing Notion AI in practice
- Name one person who owns Notion AI in your business. Governance starts with a name.
- Write down what Notion AI is used for. Certrak recognises 3 common uses: General productivity assistance, Document analysis and review and Meeting notes and transcription. Yours may differ; write down yours.
- Decide what Notion AI may and may not be given. Personal information is in scope for some uses; write the boundary down before it is needed.
- Agree that a person reviews every output before it is used, and name who.
- Look at this again every quarter, and sooner on any of these: industry incidents, vendor model updates and data classification changes.