How to govern Gemini for Google Workspace
The AI inside Gmail, Docs, Sheets and Meet, with reach into everything your team stores there.
Google · Reviewed when the vendor ships a capability change or a customer declares the tool
How Gemini for Google Workspace is used
We see five common ways businesses use Gemini for Google Workspace, and we govern each one on its own terms. If your team uses it differently, that is fine: you describe the use in your own words and Certrak works out the governance from what it actually does.
General productivity assistance
Consequence to people: LowDrafting, summarising, brainstorming, internal Q&A - day-to-day help with internal work
Meeting notes and transcription
Consequence to people: MediumRecording, transcribing, and summarising meetings, calls, or voice memos
Document analysis and review
Consequence to people: LowReviewing contracts, reports, or technical documents
Marketing content creation
Consequence to people: LowDrafting marketing copy, social posts, ads, blog content
Customer communications drafting
Consequence to people: MediumDrafting customer emails, support replies, or other outbound communications - reviewed before sending
Governing Gemini for Google Workspace in practice
- Name one person who owns Gemini for Google Workspace in your business. Governance starts with a name.
- Write down what Gemini for Google Workspace is used for. Certrak recognises 5 common uses: General productivity assistance, Meeting notes and transcription, Document analysis and review, Marketing content creation and Customer communications drafting. Yours may differ; write down yours.
- Decide what Gemini for Google Workspace may and may not be given. Personal information is in scope for some uses; write the boundary down before it is needed.
- Agree that a person reviews every output before it is used, and name who.
- Look at this again every quarter, and sooner on any of these: industry incidents, vendor model updates and data classification changes.