How to govern Gemini
Google's assistant for research, drafting and analysis, and how its access to your data changes the picture.
Google · Reviewed monthly, and when Google announces a capability change · Last reviewed 3 Sep 2026
No governance change Reviewed the recent release notes against Gemini's use patterns. No change to what it can do without approval, the data it is expected to touch, or who reviews its output. Full changelog ↓How Gemini is used
We see five common ways businesses use Gemini, and we govern each one on its own terms. If your team uses it differently, that is fine: you describe the use in your own words and Certrak works out the governance from what it actually does.
General productivity assistance
Consequence to people: LowDrafting, summarising, brainstorming, internal Q&A - day-to-day help with internal work
Document analysis and review
Consequence to people: LowReviewing contracts, reports, or technical documents
Marketing content creation
Consequence to people: LowDrafting marketing copy, social posts, ads, blog content
Internal data analysis and insights
Consequence to people: LowAnalysing business data, surfacing insights, building dashboards
Code generation and review
Consequence to people: LowWriting or reviewing code, with a developer in the loop
Governing Gemini in practice
- Name one person who owns Gemini in your business. Governance starts with a name.
- Write down what Gemini is used for. Certrak recognises 5 common uses: General productivity assistance, Document analysis and review, Marketing content creation, Internal data analysis and insights and Code generation and review. Yours may differ; write down yours.
- Decide what Gemini may and may not be given. Internal business information is in scope, so name what stays out.
- Agree that a person reviews every output before it is used, and name who.
- Look at this again twice a year, and sooner on any of these: industry incidents and vendor model updates.
What changed, and how Certrak responded
We record every check here, including the ones that changed nothing. A check that found no governance change proves we looked.
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No governance change Scheduled review
Gemini release notes
Google shipped it 28 Aug 2026.
Reviewed the recent release notes against Gemini's use patterns. No change to what it can do without approval, the data it is expected to touch, or who reviews its output.