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How to govern Oracle AI (Fusion Apps)

How to govern Oracle AI in Fusion Apps: assistants embedded in finance, HR and procurement workflows that handle sensitive business records.

Oracle · Reviewed when the vendor ships a capability change or a customer declares the tool

How Oracle AI (Fusion Apps) is used

We see four common ways businesses use Oracle AI (Fusion Apps), and we govern each one on its own terms. If your team uses it differently, that is fine: you describe the use in your own words and Certrak works out the governance from what it actually does.

General productivity assistance

Consequence to people: Low

Drafting, summarising, brainstorming, internal Q&A - day-to-day help with internal work

Internal informationEvery output reviewedInternal use only
  • Review rhythm: Annual review
  • Governance is mostly about: Safe everyday use; Checking what it produces; What it may be given

Internal data analysis and insights

Consequence to people: Low

Analysing business data, surfacing insights, building dashboards

Internal informationEvery output reviewedInternal use only
  • Review rhythm: Annual review
  • Governance is mostly about: Safe everyday use; Checking what it produces; What it may be given

Financial analysis and modelling

Consequence to people: Low

Forecasting, budgeting, scenario analysis - internal financial work

Internal informationEvery output reviewedInternal use only
  • Review rhythm: Twice-yearly review
  • Governance is mostly about: Safe everyday use; A person stays accountable; Checking what it produces

Performance and workforce management

Consequence to people: High

Performance review assistance, workforce analytics, internal mobility recommendations

Personal informationEvery output reviewedSignificant decisions
  • Review rhythm: Quarterly review
  • Governance is mostly about: Safe everyday use; A person stays accountable; What it may be given

Governing Oracle AI (Fusion Apps) in practice

  1. Name one person who owns Oracle AI (Fusion Apps) in your business. Governance starts with a name.
  2. Write down what Oracle AI (Fusion Apps) is used for. Certrak recognises 4 common uses: General productivity assistance, Internal data analysis and insights, Financial analysis and modelling and Performance and workforce management. Yours may differ; write down yours.
  3. Decide what Oracle AI (Fusion Apps) may and may not be given. Personal information is in scope for some uses; write the boundary down before it is needed.
  4. Agree that a person reviews every output before it is used, and name who.
  5. Where Oracle AI (Fusion Apps) shapes a decision about a person, keep a person accountable for it and a record of how Oracle AI (Fusion Apps) informed it.
  6. Look at this again every quarter, and sooner on any of these: industry incidents, vendor model updates and data classification changes.

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